Stakeholder Report Template - Free Download & Example

Effective stakeholder communication is critical to the success of every software project. This reporting template provides a professional structure for informing decision-makers about project progress, risks and decision points. It includes sections for a management summary, progress per workstream, RAG status (Red-Amber-Green), risk and issue matrix, budget overview with burn rate, timeline overview with milestones and an overview of outstanding decisions. By reporting regularly and consistently you prevent surprises and build trust with clients.

Variations

How to use

Step 1: Download the stakeholder report template and choose the variant matching your reporting frequency. Step 2: Fill in the management summary — this is the most important section that decision-makers read first. Keep it concise and focus on the core message. Step 3: Assign each workstream or module a RAG status (Green = on track, Amber = attention needed, Red = action required) with a brief explanation. Step 4: Document the top risks and issues with impact, likelihood and mitigation actions. Step 5: Fill in the budget overview with spent budget, remaining budget, burn rate and forecast. Step 6: Update the timeline with achieved milestones, shifts and expected delivery date. Step 7: List outstanding decision points that require stakeholder approval. Step 8: Schedule a review moment to discuss the report and document the decisions taken.